Adding new content

Use Create content in the administrator’s menu and choose the content type you want to create. Each content type has a different purpose, and you should be sure which type you need or your page may appear in the wrong place.

Printable, published documents, and pdfs, should usually be entered as ‘Create  content -> publication’ with an attachment. This includes anything in a publication series.

Take note of the editor’s guide block on the left of the edit page. To see a list of existing content, see the filterable list at admin/content/node.

Editing content

Go to the page and click edit. If there is no edit button then you do not have permission to edit that page.

Note that some pages in the menu system are built with a hidden script, and should be edited with care.

Linking to publications

Never link directly to the pdf file – always link to the web page to which that file is attached. If the pdf you want to link to does not have it’s own page, then you should enter it first on the site as a new publication. This takes a few minutes as you need to prepare a short summary, a thumbnail of the front page and other data. Then you can link to it using the ‘URL path’.

URL path

Each page has two names – an automatic, system defined name, such as ‘node/300’, and a people-friendly, google-friendly name which you define, called the url path. This path should be unique, and contain the most important words from the title and the article. Words should be lowercase and seperated by dashes. E.g. ‘materials/staff-training’. Each resource area has its own path prefix e.g. prioritysetting

Workflow

The two workflows required have been simplified to one for now, so we can all practice using them. This workflow is called ‘simple workflow’, and consists of three state, creation->draft -> published.

When a staff member creates a page, Michael will be notified by email. When he logs in he will see a block showing all the nodes in draft state. He can then review the page, alter it, and change it’s workflow state from draft to published. When it is published the public can seen it.

This workflow does NOT allow for a page to exist in two states, so that the previous published version might be unchanged while the new draft awaits approval. Nor does it connect with Drupal’s ‘revisions’ feature where KSAC might be notified if a new revision of a page was saved. We need to build gradually on the functionality we have.

Categories

There are several vocabularies on the system, with different vocabularies applying to diferent content types. When you edit an item, you can choose which categories to put it in, or which terms to apply. Some vocabularies allow you to apply multiple terms, in which case you CTRL click the terms. Most content can be tagged with countries and subject areas, but only publications belong to a publication series. This helps the items to show up in the right lists.

Resource areas New [intranet]

1. Note the unique identifier string of the resource area e.g. ‘intranet’
2. click on add content -> Intranet Page Resource
3. Then feel free to add content with nodes
4. Alreay have dummay content, click here to the Read More button then add content with nodes

Resource areas New [Prioritysetting]

1. Note the unique identifier string of the resource area e.g. ‘prioritysettings’
2. click on add content -> Resource page
3. Then feel free to add content with nodes

Resource areas

Please ask 4CL to create the thematic area. This is how to add a page to a resource area

1. Note the unique identifier string of the resource area e.g. ‘prioritysettings’
2. click on add content -> page
3. In the menu, settings, choose the resource area with only 2 dashes, under ‘resource areas’
4. In the path settings, the path must begin with the unique identifier, followed by a slash, otherwise the banner won’t appear
5. Enable comments for that page

Translation

If there is no translate button on a page, then edit the page and put from ‘language neutral’ to ‘English’. Submit.

Click on translate and choose the language you want to enter.

The new page has copied information from the old page, so the previous metadata can be retained. So translate the

• title
• body
• related resources
• interesting info
• replace the attachment if applicable
• url path.

The page will then be in the approval queue.

It requires seperate processes to translate blocks, menu items and taxonomy terms. More documentation will be added as this work gets done

Blocks

Blocks are small items of content which go around the main items. Each block lives in a ‘region’ or the page, and appears or not according to

• which user is looking
• what the current language is
• what the current page is or isn’t
• or a custom script can decide

4CL can do this, but so can staff. The related info block is edited along with each page, underneath the ‘body’ textarea. To put a list of resources, make an unordered list in html.

Questions:

How to do a more link? According to good web practice, Drupal thinks each page is either a complete piece of content, or an index page showing teasers of content items. If you want to spread an article over two pages you need to manually link between them. i.e. <a href="/nextpage" class="more-link">more…</a> We haven’t got an arrow to go back yet.